2026-11-11 (November 11)

Amberleigh HOA Quarterly Board Meeting Agenda

November 11, 2026

1. Call to Order/Welcome

   1. Opening Comments: The Amberleigh Board continues to operate in a collaborative manner with all Board members working for the good of the Amberleigh community.

   2. There are a couple of items for review:

      1. First, all forms that are to be used for landscape updates/requests, ACC changes/requests can be found on the Amberleighatmillcreek.com site under residents/forms. The forms used are MCCA forms but must be submitted to Amberleigh HOA, not MCCA. Submit to Roger Deffner or Mark Beales or any of the Board members. MCCA will only have to forward back to Amberleigh as they will not act without our prior approval.

      2. Second, we look forward to the holiday lights and displays that brighten our Amberleigh community. Please remember that R&R section 3.18 allows lights to be installed and tested in advance, but they should not be illuminated until Thanksgiving weekend and should be removed by January 31.

   3. We have had the pleasure of welcoming six new homeowners to our Amberleigh community in the last couple of months. Julie will be updating the Homeowners Directory as the information becomes available. Be sure to welcome the new homeowners as you see them. The new owners are from lots #11, 12, 53, 70, 71, and 75.

2. Roll Call:

   1. Board members are present.

   2. Homeowners present or online.

3. Homeowners’ comments to the Board:

4. Review of Advisory Committees:  Mark Beales/RD

   1. Architectural Advisory Committee:

   2. Landscape Advisory Committee:C. Street Lighting Advisory Committee:

   3. Irrigation Advisory Committee:

5. Budget Update: Tyler Davis

   1. Review of current Budget vs. Actual

   2. Reserve Fund Payment Schedule: second $7.5K payment made first week of November.

   3. Resale Certificate process and payments to Amberleigh HOA update.

   4. Update on whether increase in HOA dues for next year is still needed.

6. Open Items:

   1. Reserve Fund Review/Discussion.

   2. Impact of Reserve Funds on Property values and sales. (Article)

7. New Business:

   1. Discuss whether Amberleigh HOA should retain an attorney for document review, dispute resolution advice, and the Winslow homeowner’s encroachment on the Amberleigh greenbelt. Consider costs and return on investment. (Article)

   2. Due to the number of requests from homeowners along both green belts, provide a brief review for homeowners of how the Board handles requests for tree trimming on the green belts. HOA vs Homeowner responsibility.

8. Executive Session if required.

9. Adjourn