2026-06-03 (June 3) Annual Meeting

2026 Amberleigh Annual Meeting Agenda

June 3, 2026

1. Call Meeting to Order/Welcome

2. Opening Comments: Roger Deffner

   1. Thank you to all for coming and spending part of your evening with us to review Board activities.

   2. The objective for this evening is to not just to be compliant with our Bylaws but also to provide all an update on Board activities, review actions/comments from the four active committees, review the three Ballot items that we need to vote on this evening and provide an opportunity for you to ask any questions.

   3. We hope your time spent with us this evening is informative and productive.

   4. Introduction of Board Members: Roger Deffner, President/Director, Mary Spalding, Vice President/Director, Tyler Davis, Treasurer/Director and Mark Beales, Director. Not able to attend tonight is Julie Cole, Secretary/Director.

3. In keeping with WUCIOA regulations (WA Uniform Common Interest Ownership Act), the first 15 minutes at each board meeting are reserved for Homeowners to provide any comments to the Board or provide input to the Board. We will also provide an opportunity for you to ask for updates or clarifications after the Budget presentation and prior to submitting your ballots.

Do you have any comments for the Board?

4. Introduction of new Homeowners to Amberleigh:

We like to recognize and welcome the new homeowners to Amberleigh since our last Annual meeting. This year we have three new homeowners:

4. 1. Lot #38, Tzu-En Huang

   2. Lot #61, Harry and Pat Bossi

   3. Lot #66, Austin Morford and Madeline Sieck

Welcome to our Amberleigh community, let us know if can help in acclimating you to our community.

5. Budget Update:

The Budget is in excellent shape as your Board is very cognizant of how we spend our/your monies. 

Tyler Davis, our treasurer, sent a Budget update out with the ballot a couple of weeks ago which we will review. 

The second ballot item we are asking for your approval on is the Self- Audit. Tyler will also address the need for the self-audit, we can also address any questions you may have on this topic.

Tyler, can you please review the information sent and we can answer any questions. 

6. Ballot Submittal:

The third item in the ballot is for one open Board position, R Deffner will serve for another term or if anyone would like to step up, that is fine as well!

All ballots need to be returned to Mary Spalding at this time so we can have the results by the close of this meeting.

7. Committee Reports:

Thanks to all who volunteer to help on the committees, it is very much appreciated. The work of the four committees goes a long way in keeping our Amberleigh community looking great and our costs down, which helps us keep our HOA dues down. It is a balancing act!

We owe great thanks to Mark Beales for volunteering his time and expertise to help in keeping our costs down and our community looking great.

7. 1. Landscape Advisory Committee: This committee takes the most management time and money of the four committees as we have both Greenbelts to manage, the Storm Drainage system to manage, the Landscape contract and weekly landscape work to manage. Mark Beales will provide an update to this committee as well as the Street Lighting and Irrigation Committees.

   2. Street Lighting Committee: Thanks to Wes and Joe for their help on this committee. The South Gazebo light has been replaced as well as many of the bollard streetlights.

   3. Irrigation Committee: Update by Mark Beales, system has been on for several weeks now. Let us know of any issues please, several issues were dealt with last week. 

   4. Architectural Committee: Approves updates as requested for painting, fence, etc.

Thanks to Sigfredo for the excellent job his team does in keeping Amberleigh looking great year around. 

8. New Item/Misc.

   1. MCCA Forms discussion. Please return the completed forms to Myself, Mark, Julie or Tyler for approval, we will then forward to MCCA for their approval. The forms are available on the https://www.amberleighatmillcreek.com/ site.

   2. Small storm drains or drain basins in your quad area need to be cleaned out annually at minimum. These drains feed into the large street drains then to our swale and ultimately into our underground holding tanks. Help us manage these costs by keeping your drains cleaned out annually. Thank you!

   3. Changes to WUCIOA HOA Regulations from Olympia: 

I attended a presentation from The MCCA Board and the City of Mill Creek on 5/20/26. There are several changes or new regulations being added to the WUCIOA regulations. We will be discussing these updates and will keep all informed as to impacts as we move forward. 

8. 4. Volunteers needed for Advisory Committees and Board Positions

   5. Annual Night Out: Mary Spalding, Mark Beales -- August 4, 2026

9. Results of the 3 Ballot items: Mary Spalding, Vice President

   1. One additional volunteer needed for the self-audit committee. Please let Mary know if you can help before leaving this evening.

10. Upcoming Board meeting Dates: 8/12/26, 11/11/26, 2/10/27, 5/12/27. We will also be holding an additional Board meeting shortly to ratify the results of the Annual meeting and review or election of officers for 2027. Online option is available via the Go To Meeting app.

11. Thank you for coming out and participating this evening. Your Board takes the responsibility seriously and we appreciate the opportunity to share our activities with all. You can keep up with all that is going on as well by reviewing the Board minutes as they are posted and accessing the PayHOA Amberleigh site for budget infromation. 

12. Motion to Adjourn

[ Official Minutes and additional data to be added after meeting here ]