2026-06-29 (June 29) Special Board Meeting

Special Amberleigh HOA Board Meeting Agenda

June 29, 2026

1. Call Meeting to Order/Welcome

2. Roll Call

   1. Board members present

   2. Amberleigh Homeowners in person/online

3. Homeowner comments for the Board

4. Items arising from the annual meeting:

   1. Ratify budget

      1. Ratify self-audit/confirm audit committee, motion

      2. Acceptance/appointment to open Board position, motion

5. WUCIOA Update/discussion

   1. Annual Reserve audit study provider

      1. CEDCORE, Association Reserves, All New Again. 

      2. Motion to engage with CEDCORE

   2. Annual Financial Audit update - Mary Spalding

   3. WUCIOA updates from recent legislative session

      1. Discuss update sent from MCCA meeting. 

      2. Primary takeaways: Communication with Homeowners, registered mail received must be responded to within 30 days, options for siding and roofs (other than cedar), resale certificates and fees capped at $275, Rules and Regulations should be reviewed and updated with an attorney. Condo Law Group - Valarie Oman, info@condolaw.net 

6. Open items:

   1. Landscape contract, motion to accept revised proposal -- (see attached below)

7. New Items

   1. Budget update for 2027 -- Tyler

   2. MCCA payments no longer allow for a 30-day grace period, effectively moving up the payment schedule from July 30 to June 30 for Amberleigh.

   3. Duse increase to rectify the issue discussed above, increase QTR dues by $50/homeowner (+$17,600 annually). Discuss motion to accept increase in FY27/28.

8. Adjourn 

MINUTES OF SPECIAL MEETING OF THE BOARD OF DIRECTORS

OF AMBERLEIGH HOMEOWNERS ASSOCIATION

JUNE 29, 2026

A special meeting of the Board of Directors of Amberleigh Homeowners Association was held June 29, 2026 at the MCCA offices. Present at the meeting were: Roger Deffner, Director and President; Mary Spalding, Director and Vice President; Tyler Davis, Director and Treasurer; Mark Beales, Director; Julie Cole, Director and Secretary; and Harry Bossi, Homeowner (Lot 61). No homeowners joined online. The meeting was called to order by Roger Deffner at 7:03 pm.

The topics covered were as follows:

Call to Order/Welcome

Roger Deffner voiced his appreciation to Harry Bossi for taking the time to join the meeting.

Homeowner Comments:

Harry commented on one of the companies being considered for the reserve study required by WUCIOA (Washington Uniform Common Interest Homeownership Act). As a board member at a previous residence, Harry had interacted with CEDCORE and had only positive things to say about the company.

Ratification of Ballot Results:

The Board ratified the three items appearing on this year’s ballot, each of which was passed by Amberleigh’s homeowners: the annual budget, the approval for an audit committee from our membership to review the HOA financial records for 2025-26, and the re-election of Roger Deffner to the Board.

WUCIOA:

1. The following items are from the recent legislative session:

   1. Communication with Homeowners: Complaints or questions sent by homeowners to the Board by registered mail must be responded to within 30 days of receipt. However, it would be acceptable (if so stated in our Rules and Regulations) for the Board to respond to communications within 30 days after the next Board meeting. Since the Board has yet to receive any communications by registered mail, our Rules and Regulations item covering communication should include all written communications, including email.

      1. Action Item: Update our Rules and Regulations

   2. HOA Home Hardening Requirements: WUCIOA’s goal is to remove rigid rules regarding roofing materials.

      1. Action Item: Investigate Amberleigh’s rules and make changes as needed.

   3. Resale Certificates: WUCIOA capped the fee for resale certificates and require us to provide them within 10 days of the seller’s request. Tyler recommends that we set up a template for this information making it relatively easy to provide the required documents, most of which we already have on hand with the remainder easy to obtain. The other option option would be to hire a third party to compile and provide the documents. 

      1. Action Item: Tyler will set up a template/process for providing the documents required for a resale certificate.

2. Annual Reserve Audit Study: Several groups were contacted for quotes, and the choices were narrowed to Association Reserves (which is used by MCCA) and CEDCORE. Based on Roger’s positive interactions with CEDCORE, Harry Bossi’s excellent review of the company, and the fact that their quote was the lowest, a motion was passed that Amberleigh HOA engage with CEDCORE for a three-year plan for a reserve study.

3. Reserve Fund Component List: The following is a list of items expected to be covered by the Reserve Fund Audit Study:

   1. Water Retention Tanks: 2

   2. Mailboxes, Steel: 6

   3. Entryway Gazebos: 2

   4. Light Poles/Bases: 30

   5. Fencing on west side of Amberleigh

   6. Irrigation System

4. Annual Financial Audit Update: The audit, which will be done internally for 2025-26, is required under RCW 64.95.30.2 to be done by a CPA beginning with the 2026-27 financial records. Mary is gathering recommendations for CPAs and will be submitting a list of names.

   1. Action Item: Mary to compile a list of CPAs.

Landscape Contract:

Roger and Mark met with Sigfredo, owner of North Point Landcare, and Sigfredo gave us a revised proposal for $80,800. It was discovered during the Board’s discussion that there was a small discrepancy in the amount of the monthly installment vs. the contract total. A motion was passed that the contract be accepted subject to Sigfredo’s correction of the error.

MCCA Dues Due Date:

MCCA will no longer allow for a 30-day grace period effectively moving up the due date for MCCA annual dues from July 30 to June 30. Because of that and the fact that Amberleigh HOA doesn’t finish collecting fourth quarter dues until the end of July, Roger made a motion that $15K be moved from the reserve fund to the general fund with payback from the general fund to the reserve fund of $7,500 during the first week of August, 2026 and the remaining $7,500 the first week of November, 2026. The Board passed the motion.

Amberleigh HOA Dues:

Because of MCCA’s increase in dues, the increase in the landscaping contract, and the anticipation of other cost increases, Roger made a motion that HOA dues be increased to $550 per quarter for fiscal year 2027-28. The motion was carried.

Action Item: Tyler will prepare a letter to go out to homeowners.

Election of Officers:

Mark moved that we keep the same board officers in place for 2026-27. The motion was carried.

Adjournment

Roger adjourned the meeting at 8:26 pm.

Respectfully submitted,

Julie Cole, Director and Secretary