MINUTES OF QUARTERLY MEETING OF THE BOARD OF DIRECTORS
OF AMBERLEIGH HOMEOWNERS ASSOCIATION
NOVEMBER 12, 2025
A quarterly meeting of the Board of Directors of Amberleigh Homeowners Association was held November 12, 2025 at the MCCA offices. Present at the meeting were: Roger Deffner, Director and President; Mary Spalding, Director and Vice President; Tyler Davis, Director and Treasurer; Julie Cole, Director and Secretary; Wes Fujii, Landscape Committee. Harry Bossi, Homeowner, attended via a remote link. The meeting was called to order by Roger Deffner at 7 pm.
The topics covered were as follows:
Tzu-En Huang (Lot 38)
Harry and Pat Bossi (Lot 61)
Austin Mitford (Lot 66)
Harry Bossi thanked the Amberleigh community for being very welcoming. He asked about the HOA reserves, mentioning that we seemed to have a healthy dollar amount in reserves, which he appreciated. His questions: 1) Has the HOA ever had a reserve study done? If so, by whom? 2) How does the HOA plan to use the reserves? Roger Deffner and Tyler Davis addressed the questions as follows: We have not had a reserve study performed, but we’re open to doing so. Based on guidelines garnered from various sources, we have kept in mind what the cost would be to have repairs performed on the most expensive items that the Amberleigh HOA is responsible for maintaining. We have two water retention vaults and the swale at the front of the neighborhood, mailboxes, gazebos, and the (ever-increasing) cost of MCCA dues. We also have landscape maintenance, such as the tree replacement project, and the management of the greenbelts. The most expensive repair that we would face, hypothetically, could be a repair to one of the water retention vaults. But we appear to be in excellent shape with our reserve fund.
A. Architectural Committee: No report
B. Landscape Committee:
Our tree replacement project is nearing its end. Stump grinding is finished. The trees are ready to be picked up from the nursery, and Sigfredo is hoping to pick them up early next week for planting.
Roger called for a motion to purchase three additional trees at $185 plus tax/each. Julie Cole seconded the motion, and the Board voted in favor of the motion.
Roger called for a motion to approve Sigfredo’s cost of planting 12 trees (nine from the first phase and three from this final phase), which is estimated to be between $5400 and $6000. The motioned was seconded by Julie, and the Board voted in favor of the motion.
Roger pointed out that the four tall pots at the entrance to Amberleigh are now empty. The dying Lemon Cypress trees were removed, and the pots will be planted with Daphnes, but they won’t be available for purchase in nurseries until early spring.
We lost three or four trees in the north greenbelt during the last storm. The city took care of the fallen trees that were blocking Mill Creek Drive and the sidewalk. There’s some residual debris in the greenbelt that will need to be evaluated and possibly cleaned up.
C. Street Lighting Committee: Wes Fujii reported that everything is in working order at this time.
D. Irrigation Committee: The sprinklers have been winterized and shut off until spring. There was a mainline break out front near the south gazebo which Al has repaired. The water bill, due to the break, was quite a bit higher than usual: about $1500 for that meter when we normally run about $500 per meter. There’s some standing water in the park, and Roger will contact Al to take a look at it when the system is turned back on in the spring.
All budget information is available online at the PayHOA website. Tyler has made available to homeowners budget vs actual data covering the last three years so that we can see historical trends.
Tyler reports that we have $112,000 in the reserve fund, $29,000 in the primary bank account, and $2000 in HOA fees that are outstanding. He will be following up with the homeowners.
Tyler will be pulling $10,000 out of the reserve fund to cover the extra water cost mentioned above, the cost of the final phase of the tree replacement project, and the excess will carry us over the rest of the year.
We’re caught up on our federal taxes.
Roger mentioned how grateful the board is for Tyler’s good work on behalf of the HOA.
Groundwater report: Roger gave a positive report on the Mill Creek storm water presentation that he had attended. He thought the meeting was interesting and that Amberleigh seems to be in good shape. The Board discussed the water retention basins located in each of the quads. Homeowners in the quads may not be aware of their responsibility to keep the basins cleaned out. It was determined that the location of each of the basins should be documented and homeowners reminded of their responsibility for the basins.
Holiday bonus for the North Point Land Care crew: Julie will send an email to homeowners after Thanksgiving with information about the collection of the holiday bonus.
Roger Deffner adjourned the meeting at 7:45 pm.
Respectfully submitted,
Julie Cole, Director and Secretary