MEETING MINUTES
BOARD OF DIRECTORS
AMBERLEIGH HOMEOWNERS ASSOCIATION
August 13,2025
The meeting of the Board of Directors of Amberleigh Homeowners was held on August 13 ,2025 at the MCCA conference room. Present at the meeting were Roger Deffer (Lot 69), Director and President; Mary Spalding (Lot 45), Director and Vice President; Tyler Davis (Lot 33), Director and Treasurer; Mark Beals (Lot 65), Director; and residents in attendance Wes Fujii (Lot 8), and Eleonore Helm (Lot 86) via [GoToMeeting].
We are now doing all meetings via Zoom on line, to be in compliance with Washington State regulations and will be held from now on at the MCCA office conference room for anyone who wants to attend in person or via zoom on line, all the next meetings are on the following dates:
November 12, 2025 Quarterly meeting
February 11, 2026 Quarterly meeting
May 13, 2026 Quarterly meeting
June 3, 2026 Annual HOA meeting which will be held in a larger conference room at City Hall
We had a comment from Wes Fujii saying he was happy with pruning and Elenore Helm saying she was happy to be able to attend via Zoom/on line.
Architectural: Mark Beals, Joe Herbert, Dave Nowowiejski
Landscape: Mark Beals, Angie Kroeller, Roger Deffer
Street Lighting: Mark Beals, Joe Hebert, Wes Fujii
Irrigation: Mark Beals, Joe Hebert, Wes Fujii
It was suggested that all committee members read the rules and regulations.
Roster changes will go to MCCA and to Amberleigh with a copy put in Pay HOA documents.
Mark said that the lighting in the entry way have had to be replaced several times but the rest of the lighting throughout Amberleigh are doing good.
We are waiting for Al to set a date as to when he will be able to around Amberleigh with the irrigation committee and made a map of where all sprinklers are and if they are in good working order and the ones that are not in good working order will be fixed or replaced. Over the years residents have requested that sprinklers next to their house be turned off, this way we will know which ones need to be turned back on if that resident moves.
We took down 9 tress several months ago and replanted them but it turned out they were the wrong ones so they were removed and the correct ones will planted this fall along with 9 more tress being removed and replaced with new ones. This should be the end of the tree removal and replanting to make everything safe for the home owners.
We need to take into consideration cleaning out the green space and if it is worthwhile.
We also need to impress on home owners to keep up their homes according to the bylaws, because if homes are not kept up it make the rest of Amberleigh look run down.
When doing any painting or changes to the outside of your home you need to make sure the request goes to Amberleigh HOA first and then to MCC for approval, this needs to be done with new paint color swatch even if you are going to repaint with the same color because colors fade over time. Any other changes also need to be submitted with plans. When submitted to MCCA for approval the requests always will come back in a timely manner. Pay HOA has a copy of all paint changes in the document section so that any new resident can see it.
Tyler said the about $44,000 was invoiced and there are still a few residents outstanding. Also PayHOA is doing real good and to please get dues in on time and if you get late notices [it] does not mean you did not pay just that they have not gone to the bank yet. We got a new program/license with allows 150 residents to participate in GoToMeeting/on-line meetings. Everything is in good shape with the utilities. The 9 trees that we previously purchased was about $6,500 and the additional 9 tress should be about the same. We have a reserve of about $111,000 which is good, and we don’t anticipate any major costs like other HOA’s have. The only ongoing costs that we have are the changing of the light bulbs and, what we can’t fix Schneider Electric will fix. Our retention pond will need to be cleaned out at some time but Mill Creek will let us know when that needs to be done.
Mark said that the trees on the street and sidewalk outside of Amberleigh are up to Mill Creek to maintain.
Roger also said that all meeting information is on Pay HOA under documents.
To Jeff and Angie Kroeller (Lot 74) for the best yard award, to Mary and crew for putting on the night out picnic.
The audit was done July 29, 2025, by Mary Spalding, Julie Cole and Eleonore Helm and everything is great.
Roger Deffer adjourned the meeting at 8pm.
Respectfully submitted
Mary Spalding
Director/Vice President
(Edits added per Tyler Davis for formatting.)